Office Assistant (Attorneys & Advisors Office)

Job purpose:

  • Serves visitors by greeting, welcoming, and directing them appropriately;
  • Notifies company personnel of visitor arrival;
  • Duties include offering administrative support across the organization.

Key Responsibilities:

  • Covering the telephone exchange: receiving and transferring incoming calls, taking messages when staff not available;
  • Welcoming visitors and announcing to relevant Company staff;
  • Liaising with building maintenance and third party office services’ providers for routine service and unexpected issues;
  • Maintaining common office areas including conference rooms and the kitchen by refilling coffee machines, performing basic clean-up duties, etc.;
  • Liaising with office suppliers, preparing lists with necessary supplies, placing orders for stationary, water supply, protocol, couriers, toners;
  • Receiving the company’s mail and fax documents and registering on Document Management System, the incoming mail, invoices, the newspapers, and distributing to staff;
  • Archiving offline and online documents for legal, audit, or historical purposes based on requirements and procedures;
  • Courier – ensuring that urgent and important documents are delivered in good time;
  • Updating calendars and schedule meetings; ensure administrative support for meetings;
  • May assist all staff with travel arrangements;
  • Performing other secretarial duties such as basic correspondence, filing, photocopying, transcribing and faxing;
  • Scanning and uploading the documents accordingly to Company requirements;
  • Liaising with housekeeper for different needs and suppliers connection.
  • Filing documents at the relevant authorities

Requirements:

  • University graduate or student
  • Good written and verbal skills in English
  • Excellent organizational and time management skills
  • Knowledge of Microsoft Office Suite (Word, PowerPoint, Excel) and other commonly used office packages
  • Ability to prioritize tasks and work under pressure
  • Good team working skills
  • Excellent interpersonal, oral and written communication skills
  • Attention to details
  • Flexibility and adaptability to changing workloads
  • Problem-solving approach to work

 

Working conditions:

  • Working schedule: 9:00 – 17:00
  • Undetermined labor contract
  • Location: Charles de Gaulle/Aviatorilor area, Bucharest
  • Net salary: 2500 – 2700 RON depending on level of expertise
  • One meal per day paid by the company (20 lei/day)
  • Monthly public transportation ticket paid by the company
  • Private medical insurance at Regina Maria

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