Office Assistant (Attorneys & Advisors Office)

Job purpose:

  • Serves visitors by greeting, welcoming, and directing them appropriately;
  • Notifies company personnel of visitor arrival;
  • Duties include offering administrative support across the organization.

Key Responsibilities:

    • Covering the telephone exchange: receiving and transferring incoming calls, taking messages when staff not available;
    • Welcoming visitors and announcing to relevant Company staff;
    • Liaising with building maintenance and third party office services’ providers for routine service and unexpected issues;
    • Maintaining common office areas including conference rooms and the kitchen by refilling coffee machines, performing basic clean-up duties, etc.;
    • Liaising with office suppliers, preparing lists with necessary supplies, placing orders for stationary, water supply, protocol, couriers, toners;
    • Receiving the company’s mail and fax documents and registering on Document Management System, the incoming mail, invoices, the newspapers, and distributing to staff;
    • Archiving offline and online documents for legal, audit, or historical purposes based on requirements and procedures;
    • Courier – ensuring that urgent and important documents are delivered in good time;
    • Updating calendars and schedule meetings; ensure administrative support for meetings;
    • May assist all staff with travel arrangements;
    • Performing other secretarial duties such as basic correspondence, filing, photocopying, transcribing and faxing;
    • Scanning and uploading the documents accordingly to Company requirements;
    • Liaising with housekeeper for different needs and suppliers connection.
    • Filing documents at the relevant authorities

Requirements:

    • University graduate or student
    • Good written and verbal skills in English
    • Excellent organizational and time management skills
    • Knowledge of Microsoft Office Suite (Word, PowerPoint, Excel) and other commonly used office packages
    • Ability to prioritize tasks and work under pressure
    • Good team working skills
    • Excellent interpersonal, oral and written communication skills
    • Attention to details
    • Flexibility and adaptability to changing workloads
    • Problem-solving approach to work

 

Working conditions:

    • Working schedule: 9:00 – 17:00
    • Undetermined labor contract
    • Location: Charles de Gaulle/Aviatorilor area, Bucharest
    • Net salary: 2500 – 2700 RON depending on level of expertise;
    • One meal per day paid by the company (20 lei/day)
    • Monthly public transportation ticket paid by the company
    • Private medical insurance at Regina Maria

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