Scope: Serves visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival; duties include offering administrative support across the organization.

 

Key Responsibilities:

  • Covering the telephone exchange: receiving and transferring the incoming calls, taking messages when staff not available
  • Welcoming the visitors and announcing to relevant Company staff;
  • Managing the cards for employees, visitors and consultants, changing info with Building Administration;
  • Liaising with building maintenance and third party office services’ providers for routine service and unexpected issues; Sending monthly utility counters for the printers;
  • Maintaining common office areas including conference rooms and the kitchen by refilling coffee machines, performing basic clean-up duties, etc.
  • Liaising with office suppliers, preparing lists with necessary supplies, placing orders for stationary, water supply, protocol, couriers, toners, and prepare monthly reports waste recycling;
  • Ordering fruit, setting up the kitchen, managing the quantities;
  • Receiving the company’s mail and fax documents and registering on Document Management System, the incoming mail, invoices, the newspapers, and distributing to departments;
  • Archiving offline and online documents for legal, audit, or historical purposes based on requirements and procedures;
  • Courier – ensuring that urgent and important documents are delivered in good time;
  • Updating calendars and schedule meetings; ensure administrative support for meetings;
  • Keeping daily time-sheet record for all employees;
  • May assist all staff and consultants by preparing Business Travel Approval/Vacation forms;
  • Coordinating the translation of corporate and technical documents with the translation agency;
  • Performing other clerical receptionist duties such as filing, photocopying, transcribing and faxing;
  • Scanning and uploading the documents accordingly to Company requirements;
  • Prepare monthly report about recycle waste materials;
  • Liaising with housekeeper for different needs and suppliers connection;
  • Various other duties as required.

 

Requirements:

  • University graduate or student / High school
  • Excellent written and verbal skills in English
  • Excellent organisational and time management skills
  • Knowledge of Microsoft Office Suite (Word, PowerPoint, Excel) and other commonly used office packages
  • Ability to priorities tasks and work under pressure
  • Good team working skills
  • Excellent interpersonal, oral and written communication skills
  • Attention to detail
  • Flexibility and adaptability to changing workloads
  • Problem-solving approach to work

 

Working conditions:

  • Working schedule: 8:30 – 17:30
  • Temporary contract: until August 2021
  • Location: Calea Floreasca, District 1, Bucharest
  • Net salary: discussable (2200 – 2700 lei) depending on competencies & level of expertise
  • Life and Health insurance Medical subscription to Regina Maria
  • We are flexible for students regarding exams period – they could have half day off as example.